Last updated: 12 January 2026
1. Data Controller
The controller of your personal data is Edyta Pajdo, Mickiewicza 2M, 57-410 Ścinawka Średnia, Poland (the “Controller”).
2. Contact
For any privacy-related matters, please contact us at: info@primeformsolutions.eu
3. Purposes and legal bases for processing
We may process your personal data for the following purposes:
a) responding to inquiries sent via the contact form or email – based on Article 6(1)(f) GDPR (legitimate interests) and/or Article 6(1)(b) GDPR (steps prior to entering into a contract),
b) preparing an offer/quotation and performing a contract (if cooperation is concluded) – based on Article 6(1)(b) GDPR,
c) compliance with legal obligations (e.g., accounting/tax obligations) – based on Article 6(1)(c) GDPR,
d) establishing, pursuing, or defending claims – based on Article 6(1)(f) GDPR.
4. Categories of data
Depending on how you contact us, we may process: your name, company name, email address, phone number (if provided), and the content of your message. We may also process basic technical data such as IP address and server logs (where applicable).
5. Data recipients
Your data may be shared with service providers acting on our behalf (processors), only as necessary, such as hosting providers, email providers, IT/website maintenance providers, and (if used) analytics/marketing tool providers.
6. Data retention
We store personal data for as long as necessary to respond to your inquiry and conduct correspondence, and then—if needed—until the limitation periods for potential claims expire. Where data must be retained by law (e.g., accounting records), it is stored for the period required by applicable regulations.
7. Your rights
You have the right to: access your personal data, rectify it, erase it, restrict processing, data portability, object to processing based on legitimate interests, and withdraw consent at any time (where consent is the basis of processing).
8. Right to lodge a complaint
You have the right to lodge a complaint with a supervisory authority. In Poland, this is the President of the Personal Data Protection Office (UODO).
9. Voluntary provision of data
Providing personal data is voluntary, but necessary to respond to your inquiry or prepare an offer.
10. Automated decision-making
We do not make decisions about you solely by automated means, including profiling, that produce legal effects or similarly significantly affect you.
11. Transfers outside the EEA
As a rule, we do not transfer data outside the European Economic Area (EEA). If transfers occur due to the use of external service providers, they are carried out in accordance with the GDPR and with appropriate safeguards (e.g., Standard Contractual Clauses).